Cookies

Meetingsbooker Cookie Policy and Third Party Content

Cookies

This Website may place and access certain Cookies on your computer. Meetingsbooker Limited uses Cookies to improve your experience of using the Website. Meetingsbooker Limited has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.

We use cookies, pixels, and other technologies (collectively, “cookies”) to recognise your browser or device, learn more about your interests, and provide you with essential features and services and for additional purposes, including:

Recognising you when you sign-in to use our services. This allows us to provide you with product recommendations, display personalised content, recognise you as a Meetingsbooker user, enable you to make payments with saved cards, and provide other customised features and services.

Keeping track of your specified preferences.

Keeping track of venues added to your instant quote cart.

Conducting research and diagnostics to improve Meetingsbooker’s content, products, and services.

Preventing fraudulent activity.

Improving security.

Reporting. This allows us to measure and analyse the performance of our services.

This Website may place the following Cookies:

Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.

Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.

You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.

It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings. Here are the cookies we use and their purposes.

Meetingsbooker.com

  • Net_SessionId (Session)
  • CUID – User tracking (IP Address)
  • ARRAffinity – (Maintains session persistence with load balancer)
  • Stripe (Session tracking and payment assistance)
  • mb_uk and mb_ul (Meetingbsbooker cross application session “Keep me logged in”)

Tawk.to

  • __tawkuuid (User identification for live chat)

Linkedin.com

  • BizoCustomSegments, BizoData, BizoID, BizoUserMatchHistory (LinkedIn Website Demographics (Website analytics)

Hotjar.com

Google Analytics

  • _ga to store the Client ID

Google Tag Manager

  • To manage cookie creation and management

Cloudflare.com

  • uid (CDN delivery of static files)

Optimizely.com

  • optimizelyEndUserId (Used for Customer experience optimization and A/B testing certain features)

 

Integration of Services and Third-Party Content

We shall, within our Online Website and upon the basis of our rightful interests (i.e. interest in the analysis, optimisation and commercial operation of our Online Website in accordance with Art. 6 Para. 1 lit. f GDPR), utilise content or service offerings from third-party providers in order to integrate their content and services, e.g. videos or typefaces (hereafter uniformly referred to as “Content”). This always requires that the third-party providers of these contents use the IP address of the users because they could not send the contents to their browser without the IP address. The IP address is thus required for the displaying of these contents. We shall endeavour to use only such contents whose respective providers use the IP address merely for the supplying of the content. Furthermore, third-party providers can use so-called pixel tags (invisible graphics also referred to as “web beacons”) for statistical or marketing purposes. Via the “pixel tags”, information can be analysed such as the number of visitors to the pages of this website. Furthermore, the pseudonymised information can be stored in cookies on the users’ device and contain, among other things, technical information regarding the browser and operating system, referring websites, time of the visit as well as additional information regarding the use of our Online Website as well as also which is associated with such information from other sources.

 

Third party content used, their purpose and privacy links:

Twilio SMS (to send text message for invoice mode bookings) https://www.twilio.com/legal/privacy

Regus API (to provide meeting room content) https://www.regus.ie/privacy-policy

Twitter (To tweet venue partner content and special mentions) https://twitter.com/en/privacy

YouTube On the website, we create links to videos from the “YouTube” platform from the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Data Protection declaration: https://www.google.com/policies/privacy/, opt-out:  https://adssettings.google.com/authenticated.

Google Fonts We integrate the fonts (“Google Fonts”) from the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Data Protection Declaration: https://www.google.com/policies/privacy/, opt-out: https://adssettings.google.com/authenticated.

Google Maps We integrate the maps from the “Google Maps” service from the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. The processed data may include particularly the IP addresses and locational data of the users which nonetheless shall not be collected without their consent (as a rule, implemented via the settings on their mobile devices). The Data may be processed in the USA. Data Protection Declaration: https://www.google.com/policies/privacy/, opt-out: https://adssettings.google.com/authenticated.

 

Typeform We use Typeform throughout the website for forms to collect certain information like name, email etc., from users to access our product offerings. Their privacy policy can be found here: https://admin.typeform.com/to/dwk6gt

 

Zoho We use Zoho forms and CRM throughout the website for forms to collect certain information like name, email etc., from users to access our product offerings. Their privacy policy can be found here: https://www.zoho.com/privacy.html

 

Google Tag Manager We shall, upon the basis of our rightful interests (i.e. interest in the analysis, optimisation and commercial operation of our Online Website in accordance with Art. 6 Para. 1 lit. f GDPR), utilise Google TagManager, a tool from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google is certified in accordance with the Privacy Shield Convention and hereby provides a guarantee to follow European data protection law (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active). Google Tag Manager is a service that allows marketed website tags to be managed using an interface. Tags are small code elements that help to measure and analyse web traffic, user behaviour, the effectiveness of online marketing and of marketing channels, to make us of re-marketing and focus on target groups, and to test and optimise our website. The Tag Manager tool itself (which implements the tags) is a cookie-less domain and does not register personal data. More information can be found here: http://www.google.de/tagmanager/faq.html http://www.google.de/tagmanager/use-policy.html

 

Tawk (to offer online chat services) https://www.tawk.to/privacy-policy/

 

Registration Function Users may set up a user account. During the registration, the required obligatory data fields shall be indicated to the users. The Data inputted during the registration shall be used for the purposes of the usage of the website. The users can be notified via e-mail of the information that is relevant for the website or the registration such as changes in the scope of the website or technical circumstances. If users have cancelled their user account, their Data for the user account shall be deleted unless their storage is required for commercial law or tax law reasons in accordance with Art. 6 Para. 1 lit. c GDPR. In the event that termination is declared, the users shall be responsible for backing up their Data before the contractual agreement ends. We shall be entitled to permanently delete all of the User’s Data that have been stored during the contractual term. During the utilisation of our registration and log-in functions as well as the usage of the user account, we shall store the IP address and the point in time of the respective user’s action. The storage shall be undertaken upon the basis of our rightful interests as well as also in order to protect the users from misuse and other unauthorised usage. In principle, a dissemination of these data to third parties shall not be undertaken unless this is required for the assertion of our claims or a valid statutory obligation exists in accordance with Art. 6 Para. 1 lit. c GDPR.

 

Contacting Us When contacting us (e.g. via the contact form, e-mail, telephone or via social media), the user’s data shall be processed in order to process the contact inquiry and handle the data in accordance with Art. 6 Para. 1 lit. b) GDPR. The data of the users can be stored in a customer relationship management system (“CRM System”) or comparable inquiry organisation. We shall delete the inquiries insofar as they are no longer required. We shall review the necessity thereof every two years; furthermore, the statutory archiving obligations shall be valid.

Comments and Postings If users leave comments or other postings (e.g. “reviews”), their IP addresses may be stored for 7 days upon the basis of our rightful interests in accordance with Art. 6 Para. 1 lit. f GDPR. This shall be done for our security if someone leaves illegal content (abusive language, forbidden political propaganda, etc.) among the comments and postings. In this case, we ourselves could be sued or prosecuted for the comment or posting and thus have an interest in finding out the identity of the author. Moreover, we reserve the right to process the users’ Data for the purpose of the identification of spam upon the basis of our rightful interests in accordance with Art. 6 Para. 1 lit. f GDPR.

 

MailChimp (To send newsletters and important booking confirmations) https://mailchimp.com/legal/privacy/

Trello (Tracks Meetingsbooker team tasks) https://trello.com/privacy

Jira (Tracks Meetingsbooker team project tasks, support tickets and bugs) https://www.atlassian.com/legal/privacy-policy

Welltel (We use Welltel for our VOIP services. Welltel may record certain conversations for retention and training purposes) https://www.welltel.ie/phone-system-services/threesixty-call-recording/

Microsoft Azure cloud services (Provides cloud servers and services for running our websites.) https://privacy.microsoft.com/en-us/privacystatement

Vuzion (Cloud service provider for Meetingsbooker) https://vuzion.cloud/privacy-notice

Google Analytics (User behaviour tracking and web analytics) https://policies.google.com/privacy

Stripe (Payments processing partner for Meetingsbooker) https://stripe.com/ie/privacy#how-we-use-personal-data

Sage 50 (Accounting partner for Meetingsbooker) https://www.sage.co.uk/uk/hrpayrollhero/privacy-policy

Optimizely  https://www.optimizely.com/privacy/

Hotjar (User behaviour tracking and web analytics) https://www.hotjar.com/legal/policies/privacy

Comodo (SSL Certification provider) https://www.comodo.com/repository/Comodo-Privacy-Policy-(05252018).pdf

Pingdom (To monitor website’s availability and performance) https://www.solarwinds.com/legal/privacy

Vimeo (Video hosting partner) https://vimeo.com/privacy   

Google Apps (For file sharing and email services) https://policies.google.com/privacy

ClearSlide (For online file sharing) https://www.clearslide.com/legal/privacy/

RightSignature (For online file sharing and signing online contracts) https://rightsignature.com/privacy-policy

Currency Layer (Exchange Rates & Currency Conversion) https://currencylayer.com/privacy

Font Awesome (Vector icons and social logos on our website) https://fontawesome.com/privacy

Zapier (For web integrations) https://zapier.com/privacy/

CloudFlare (CDN, DNS, DDoS protection and security) https://www.cloudflare.com/privacypolicy/

WordPress (Online blog) https://wordpress.org/about/privacy/

Join.Me (Web conferencing solution) https://www.logmeininc.com/legal/privacy

HubSpot (Mail tracking solution) https://legal.hubspot.com/privacy-policy

 

This Cookie Policy forms part of our overall Privacy Statement (HYPERLINK TO https://www.meetingsbooker.com/privacy.html)