Instant Availability Calendar

Along with our partnership with Carlson Wagonlit Travel, we have updated some aspects of the venue dashboard in order for you to take full advantage of this exciting new adventure with


As you know, we have two ways venues can receive requests on our booking engine – Request to Books and Instant books.

Request to Books are where you receive a request to check availability and respond by accepting or rejecting.

Instant Books are confirmed bookings made instantly by users and are made based on the availability provided to your Online Availability Calendar.

We have now updated our calendar system to make it easier for you to update your availability for Instant Books. Please see below for full details on this new feature.

Please Note: Only Rooms that are Online in the ‘Meeting Room Rates’ section will appear for the Calendar.


When you login to your Meetingsbooker profile, you will see the ‘Availability’ tab on the left hand side.


Once you click this tab, you will be brought to the New Calendar system



You will now be able to manage which rooms you have on live availability and request to book. Rooms that are ‘On’ will be instant book


Rooms that are ‘Off’ will be on request to book

When you have a room selected on Live Availability, you can select which room’s calendar you would like to view. You must select a room in order to view their calendar and update it’s availability.



To block out dates, simply select the date on the Calendar and the below will pop up for you to enter the details of the booked event


Blocked out dates will appear like the below


You will also have the option of downloading the calendar to your desktop as a shortcut to update pricing


If you have any questions about updating your live availability calendar please feel free to contact our team at