VenueAutomatedTerms
Meetingsbooker.com Booking and Payment Terms & Conditions:
Terms & Conditions
By clicking accept you agree these terms and conditions covering your venues listing on Meetingsbooker.com
Between:
(1) Meetingsbooker Limited an Irish company having its principal place of business at 51 Bracken Rd, Sandyford, Dublin, D18 CV48, Ireland (“Meetingsbooker”); and
(2) Listed venue provider.
Background:
(A) Meetingsbooker operates Meetingsbooker.com and certain technology, including a booking engine, to produce a service that permits Users to reserve and book meeting rooms and other related services in venues around the World through the Internet, mobile platforms and associated technologies.
(B) Meetingsbooker also operates a number of affiliate programmes, including this booking engine programme, whereby venue providers can use the Meetingsbooker booking engine to manage their own meeting rooms and place a white labelled version of the Booking Engine on either or both of their own website or Meetingsbooker.com.
(C) The Parties have agreed that the Venue Provider will join the booking engine programme on the terms and conditions set out in this Agreement.
1 Definitions
1.1 In this Agreement the following words and expressions shall have the following meanings, unless the context otherwise requires:
“Agreed Format” the form in which the Venue Provider Content must be uploaded to the Platform as set out in Schedule 2;
“Booking Policy” the rules and procedures for booking Meeting Rooms, including deposit taking, making full payment, the cancellation policy, refund policy and the like as more fully described in Part 2 of Schedule 1;
“Business Day” a day other than a Saturday, Sunday or public holiday in Ireland when banks in Dublin are open for business
“Confidential Information” all confidential information (however recorded or preserved) disclosed by one Party to the other Party and in connection with this Agreement which information is either labelled as such or should reasonably be considered as confidential because of its nature and the manner of its disclosure; this includes know-how and information about customer lists, sales, marketing, promotion, distribution, business plans, forecasts, and technical or other expertise;
“Dashboard” the dashboard made available by Meetingsbooker to the Venue Provider on Meetingsbooker.com setting out details of:
(a) Transactions, together with a statement setting out the amounts due to the Venue Provider in respect of this Agreement calculated in accordance with Schedule 1;
(b) area to update Meeting Room and other Venue Provider specific content.
“GDPR” General Data Protection Regulation 2018
Unless we have agreed otherwise in writing with you, we are the “controller” for the purposes of the General Data Protection Regulation 2018.
Data Controller:
Meetingsbooker Ltd, 51 Bracken Rd, Sandyford, Dublin, D18 CV48, Ireland. Company registration number IE466606.
“Effective Date” the date of accepting this Agreement;
“Intellectual Property Rights” any and all intellectual property rights of any nature, whether registered, registerable or otherwise, including patents, utility models, trademarks, registered designs and domain names, applications for any of the foregoing, trade or business names, goodwill, copyright and rights in the nature of copyright, design rights, rights in databases, moral rights, know-how and any other intellectual property rights that subsist in computer software, computer programs, websites, documents, information, techniques, business methods, drawings, logos, instruction manuals, lists and procedures and particulars of customers, marketing methods and procedures and advertising literature, including the “look and feel” of any websites, and in each case all rights and forms of protection of a similar nature or having equivalent or similar effect to any of these that may subsist anywhere in the world, in each case for their full term, together with any future rights and renewals or extensions;
“Meeting Room” a meeting room owned or operated by the Venue Provider at a Venue;
“Meetingsbooker.com” Meetingsbooker’s website (including any mobile app) currently at www.meetingsbooker.com and including all databases, software, domain names, and infrastructure, that Meetingsbooker uses to provide the Service;
“Net Revenue” in respect of each Transaction, the gross revenue received by Meetingsbooker for that Transaction, exclusive of VAT and any other tax, and after deduction of any rebate, allowance, credit or other adjustment granted or allowed in relation to that Transaction and any service fees or fulfilment or other charges (including in relation to credit cards and bank transfers) paid or payable by Meetingsbooker to any third party (other than the Venue Provider) in relation to that Transaction;
“Platform” the integration solutions platform that Meetingsbooker.com makes available to its Venue Providers for the purpose of integrating the Service with Venue Providers’ own websites;
“Purpose” making the Meeting Rooms’ details available online for viewing and booking;
“Request to Book Option” an option available within the service as an alternative to live availability of Meeting Rooms; using this option means that the User can see rates and special offers and select a room but the Venue Provider must approve availability upon receipt of the User’s email notification;
“Service” a booking engine enabling the booking of Meeting Rooms at the Venues;
“Term” has the meaning described in clause 11.1;
“Transaction” a booking of a Meeting Room by a User;
“Transaction Fee” the Transaction Fee payable to Meetingsbooker in respect of each Transaction;
“Transaction Fee Rate” the rate at which Transaction Fee is payable, dependant on the type of User, as set out in Part 1 of Schedule 1;
“Transaction Remainder Value” the Transaction Value less the Transaction Fee;
“Transaction Value” the cost of hiring the Meeting Room and all associated costs such as food, beverage, equipment, accommodation and the like;
“User” a user who accesses Meetingsbooker.com directly (being for the purposes of Transaction Fee payable a Meetingsbooker User);
“Venue” a Venue at which the Meeting Rooms are provided, the current list of which is set out in Schedule 3;
“Venue Provider IP” all of the Venue Provider’s trademarks logos and brands;
“Venue Provider Content” all content provided by the Venue Provider and uploaded to the Platform in the Agreed Format and any other material provided by the Venue Provider to Meetings booker pursuant to this Agreement.
1.2 Clause, schedule and paragraph headings will not affect the interpretation of this Agreement.
1.3 Unless the context otherwise requires, words in the singular will include the plural and in the plural will include the singular.
1.4 A reference to a statute or statutory provision is a reference to it as amended, extended or re-enacted from time to time.
1.5 A reference to a statute or statutory provision will include all subordinate legislation made from time to time under that statute or statutory provision.
1.6 Any phrase introduced by the words including, includes, in particular or for example, or any similar phrase, will be construed as illustrative and will not limit the generality of the related general words.
1.7 References to clauses and schedules are to the clauses and schedules of this Agreement. References to paragraphs are to paragraphs of the relevant schedule.
1.8 A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality).
1.9 If there is an inconsistency between any of the provisions in the main body of this Agreement and the Schedules, the provisions in the main body of this Agreement will prevail.
2 Meetingsbooker’s Obligations
2.1 Meetingsbooker shall operate and maintain Meetingsbooker.com.
2.2 Meetingsbooker shall provide Users access to and use of the Service in accordance with the Meetingsbooker standard terms of use and other terms and conditions, policies and procedures from time to time which are available for review on Meetingsbooker.com.
2.3 Meetingsbooker will provide the Dashboard to the Venue Provider for the purposes of reporting, analysis and updating Meeting Room content.
2.4 This Agreement is non-exclusive and does not prevent or restrict Meetingsbooker from entering into similar or different agreements with third parties. Meetingsbooker makes no representation that the terms of this Agreement are similar to or the same as the terms of any other agreement it has entered into or may enter into with any third party.
2.5 Meetingsbooker shall comply with all applicable laws and regulations with respect to its activities under this Agreement.
3 Venue Provider’s Obligations
3.1 The Venue Provider will ensure that the availability of Meeting Rooms is kept up to date at all times. In the event that the Venue Provider elects not to manage live availability of Meeting Rooms, it may select the “Request to Book” option. In the event of any such election the Venue Provider will respond promptly to all email requests from Users. For the avoidance of doubt, the Transaction Fee Rate is the same for each option.
3.2 The Venue Provider must accept Request to Book transactions from Meetingsbooker within 3 working hours. If a Venue fails to accept a certain number of Request to Book transactions from Meetingsbooker.com, Meetingsbooker reserves the right to convert the Venue to enquiry only status.
3.3 The Venue Provider will not sub-licence its rights hereunder or allow any unauthorised person to access or use the Service.
3.4 The Venue Provider acknowledges and agrees that it has no authority to legally bind Meetingsbooker in relation to Users, other users or anyone else, and that it has not been appointed and is not the agent of Meetingsbooker for any purpose. The Venue Provider agrees that it shall not make to any person any representation or commitment about Meetingsbooker, Meetingsbooker.com or the Service.
3.5 The Venue Provider shall comply with all applicable laws and regulations with respect to its activities under this Agreement.
3.6 The Venue Provider is responsible for the Meeting Rooms and the safety of Users in particular and shall have or procure all insurance that a prudent operator of meeting rooms would have or procure. The Venue Provider will indemnify Meetingsbooker and hold it harmless from and against all liabilities, losses, damages, costs and expenses arising out of the availability, booking and use of the Meeting Rooms.
3.7 The Venue Provider will ensure that the Venue Provider Content contains up to date rates for the Meeting Rooms. The Venue Provider will not offer equal or lower rates on any other meetings portal website, any third party website, or any other location through any medium.
4 Charges and Payment
4.1 Meetingsbooker will deduct the Transaction Fee at the Transaction Fee Rate in respect of Net Revenue for each Transaction in accordance with the Transaction Fee Rates set out in Part 1 of Schedule 1 and the Booking Policy set out in Part 2 of Schedule 1. The Transaction Remainder Value is for the Venue Provider’s account.
4.2 All sums payable under this Agreement are exclusive of VAT or any other sales tax. If VAT or any other sales tax is chargeable, it shall be paid by the Venue Provider in addition to the Transaction Fee, at the applicable rate.
4.3 The Dashboard shall be used by the Venue Provider to verify the Transaction Fees payable and the Transaction Remainder Value in respect of each Transaction.
5 Warranties
5.1 Each Party represents and warrants to the other that it has the right and authority to enter into and perform all of its obligations under this Agreement.
5.2 The Parties each warrant that for the benefit of the other that:
(a) its entry into this Agreement does not breach any other agreement to which it is a party; and
(b) it has and complies with, and shall obtain and duly comply with all approvals, consents, licenses, permits, certificates, registrations or other authorisations necessary for it to enter into this Agreement and perform its obligations under this Agreement.
6 Transactions
6.1 The Venue Provider acknowledges that Meetingsbooker is never party to a Transaction, which takes place between the User and the Venue Provider. The Venue Provider hereby acknowledges that Meetingsbooker shall never be, and Venue Provider shall not hold Meetingsbooker out as being, a party to a Transaction at any time. The Venue Provider further agrees and acknowledges that Meetingsbooker’s sole role is that of provision of the Service as a facilitator. It is the Venue Provider’s responsibility to provide the customer an invoice for their booking, if requested.
6.2 The Venue Provider acknowledges that it is responsible for the delivery, entry, maintenance, timeliness and accuracy of all data provided to Meetingsbooker for use in the Service. Meetingsbooker will not be responsible or liable in any manner for such data or information included in the Service, including without limitation any inaccuracies.
6.3 The Venue Provider shall indemnify Meetingsbooker and hold it harmless from and against all liabilities, losses, damages, costs and expenses in relation to any claims or actions brought against Meetingsbooker by a User.
7 Intellectual Property Rights
7.1 The Venue Provider acknowledges and agrees that Meetingsbooker and its licensors own all Intellectual Property Rights in Meetingsbooker.com, Search Key, Platform and the Service (“Meetingsbooker IP”). Except as expressly stated herein, this Agreement does not grant the Venue Provider any rights to any Intellectual Property Rights belonging to Meetingsbooker. All such rights are reserved to Meetingsbooker.
7.2 The Venue Provider hereby grants to Meetingsbooker a non-exclusive licence to use the Venue Provider Content for the purpose of providing the Service in accordance with the terms of this Agreement.
7.3 Except as expressly stated herein, this Agreement does not grant Meetingsbooker any rights to any Intellectual Property Rights belonging to the Venue Provider. All such rights are reserved to the Venue Provider.
7.4 The Venue Provider shall not attempt or purport to purchase any Meetingsbooker brand name or Meetingsbooker trademark as key words for the purposes of pay-per-click advertising, nor shall the Venue Provider register or attempt to register any Meetingsbooker brand name or Meetingsbooker trademark (or any derivative spellings or misspellings thereof) as an internet domain name.
7.5 Meetingsbooker shall indemnify the Venue Provider against all claims, liabilities and expenses arising out of any claim that the Venue Provider’s use of the Meetingsbooker IP, in accordance with the provisions of this Agreement, infringes the Intellectual Property Rights of any third party.
7.6 The Venue Provider shall indemnify Meetingsbooker against all claims, liabilities and expenses arising out of any claim that Meetingsbooker’s use of the Venue Provider IP, in accordance with the provisions of this Agreement, infringes the Intellectual Property Rights of any third party.
8 Limitation of Liability
8.1 Nothing contained in this clause 8 shall limit:
(a) either Party’s liability for death or personal injury resulting from that Party’s negligence;
(b) either Party’s liability for fraud;
(c) either party’s liability pursuant to clause 9 or 10;
(d) the Venue Provider’s liability pursuant to clauses 3.7, 6.3 and 7.5; and
(e) Meetingsbooker’s liability pursuant to clause 7.4 ;
8.2 Subject to clause 8.1, neither Party shall be liable in contract, tort (including negligence) or for breach of statutory duty or in any other way for:
(a) any economic losses (including loss of revenues, profits, contracts, business or anticipated savings);
(b) any loss of goodwill or reputation; or
(c) any special or indirect or consequential losses,
in any case, whether or not such losses were within the contemplation of the Parties at the date of this Agreement, or were suffered or incurred by either Party arising out of or in connection with this Agreement.
8.3 Subject to clause 8.1, either Party’s total aggregate liability in contract, tort (including negligence or breach of statutory duty), misrepresentation (whether innocent or negligent), restitution or otherwise, arising in connection with the performance or contemplated performance of this Agreement will be limited in any 12 month period (the first of which shall commence on the Effective Date and subsequently on each anniversary thereof) to an amount equal to the Transaction Fee paid or payable during the 12 month period in which the claim arises.
9 Confidentiality
9.1 Each Party (“Receiving Party”) acknowledges that in the course of performing its duties under this Agreement, it may obtain Confidential Information from the other Party (“Disclosing Party”).
9.2 During the Term and thereafter, the Receiving Party shall treat all Confidential Information as secret, confidential, and proprietary, and shall not disclose or use the same without the prior written consent of the Disclosing Party, other than to the Receiving Party’s employees and contractors on a need to know basis for the purpose of performing its obligations under this Agreement, or as required by law. The Receiving Party shall implement such procedures as it considers reasonably necessary to prevent the intentional or negligent disclosure to any third party of any Confidential Information. Notwithstanding the foregoing, nothing in this Agreement shall prevent the disclosure by the Receiving Party or its employees of information that:
(a) prior to its disclosure to the Receiving Party, was of general public knowledge;
(b) becomes, subsequent to its disclosure to the Receiving Party, a matter of general public knowledge other than as a consequence of a breach by the Receiving Party of any obligation under this Agreement;
(c) is made public by the Disclosing Party; or
(d) is received in good faith from a third party having the right to disclose it, who, to the Receiving Party’s knowledge, did not obtain such information from the Disclosing Party and who imposes no obligation of secrecy on the Receiving Party with respect to such information.
9.3 No announcements or press releases concerning the subject matter of this Agreement shall be made by either Party without the prior written consent of the other Party, such consent not to be unreasonably withheld or delayed.
10 Data Protection
10.1 Both Parties will comply with their obligations under the GDPR.
10.2 Meetingsbooker shall have the right to access all User data furnished by Users pursuant to this Agreement and shall be entitled to use such User data in accordance with Meetingsbooker’s terms and conditions and privacy policies which apply to dealings between Meetingsbooker and its users generally.
10.3 Each Party shall take all reasonable steps to ensure that any Personal Data (as defined in the GDPR) disclosed to it in connection with this Agreement is protected against misuse and loss and from unauthorized access, modification or disclosure.
10.4 Each Party shall indemnify and keep indemnified and defend at its own expense the other Party against all costs, claims, damages or expenses incurred by the other Party or for which the other Party may become liable due to any failure by the first Party or its employees or agents to comply with the GDPR.
FAQ’s and more information on how Stripe process your personal information for verification can be found by clicking here
11 Term and Termination
11.1 Except as otherwise provided in accordance with clause 11.2, or as otherwise agreed in writing by the parties, this Agreement shall commence on the Effective Date, and will continue for an initial period of 2 years. Following the end of such initial period the Agreement shall automatically continue for further 2 year periods, unless either Party provides written notice of termination to the other Party not less than 90 days prior to the end of the initial period or any subsequent period.
11.2 Either Party may immediately terminate this Agreement, at any time in the event that:
(a) the other party commits a material breach of this Agreement which is not capable of remedy;
(b) the other party commits a material breach of this Agreement and (if such breach is capable of remedy) fails to remedy that breach within a period of 30 days after being notified in writing to do so;
(c) the other party ceases to do business, becomes unable to pay its debts as they fall due within the meaning of section 570 of the Companies Act 2014, is the subject of bankruptcy proceedings (in the case of a sole trader), becomes or is deemed insolvent, has a receiver, manager, examiner, or similar officer appointed in respect of the whole or any part of its assets or business, makes any composition or arrangement with its creditors, takes or suffers any similar action in consequence of debt, or an order or resolution is made for its dissolution or liquidation (other than for the purpose of solvent amalgamation or reconstruction to which the non-terminating party has previously agreed in writing), enters into liquidation (whether compulsory or voluntary), or suffers or undergoes any analogous process to the above in any jurisdiction.
11.3 Meetingsbooker shall be entitled to terminate this Agreement in accordance with clause
11.2 (a) if the Venue Provider is in breach of clause 3.2.
12 Consequences of Termination
12.1 On termination of this Agreement for any reason:
(a) all licences and benefits granted under this Agreement shall immediately terminate;
(b) Meetingsbooker shall no longer be entitled to use the Venue Provider IP and the Venue Provider shall no longer be entitled to use the Meetingsbooker IP; Meetingsbooker will delete all the Venue Provider Content;
(c) the accrued rights of the parties as at termination, or the continuation after termination of any provision expressly stated to survive or implicitly surviving termination, shall not be affected or prejudiced.
12.2 The following clauses shall survive any termination of this Agreement 1, 3.8, 4.2, 6.3, 7.4, 7.5, 7.6, 8, 9, 10, 12, 14 and 18.
13 Force Majeure
Neither Party (“Delayed Party”) will have any liability to the other Party (“Affected Party”) under this Agreement if it is prevented from, or delayed in, performing its obligations under this Agreement, or from carrying on its business, by acts, events, omissions or accidents beyond its reasonable control, including strikes, lock-outs or other industrial disputes (excluding any industrial disputes involving its own workforce), act of God, war, riot, terrorism civil commotion, compliance with any law or regulation, fire, flood or storm (each a “Force Majeure Event”), provided that:
(a) the Affected Party is notified of such an event and its expected duration; and
(b) the Delayed Party uses all reasonable endeavours to mitigate, overcome or minimise the effects of the Force Majeure Event concerned,
and that if the period of delay or non-performance continues for 30 days or more, the Affected Party may terminate this Agreement by giving 10 Business Days’ written notice to the Delayed Party.
14 Notices
14.1 Normal communications between the parties in respect of commercial matters shall be conducted by email.
14.2 Any notice or other communication required to be given to a Party under or in connection with this Agreement (such as a termination notice or the like) will be in writing and will be delivered by hand or sent by pre-paid registered post or other next working day delivery service providing proof of delivery, at its principal place of business as set out above, or sent by fax to the other Party’s main fax number.
14.3 Any notice or communication will be deemed to have been received if delivered by hand, on signature of a delivery receipt or at the time the notice is left at the proper address, or if sent by fax, at 9.00 am on the next Business Day (excluding Saturdays) after transmission, or otherwise at 9.00 am on the second Business Day (excluding Saturdays) after posting or at the time recorded by the delivery service.
14.4 This clause does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution. For the purposes of this clause, “writing” will not include e-mail.
15 Assignment
Neither Party shall, without the prior written consent of the other Party (such consent not to be unreasonably withheld or delayed), assign, transfer, charge, subcontract, nor deal in any other manner with all or any of its rights or obligations under this Agreement.
16 General
16.1 Nothing in this Agreement shall be construed to give either Party the power to direct or control the daily activities of the other Party, or to constitute the Parties as principal and agent, employer and employee, franchiser and franchisee, partners, joint venturers, co-owners or otherwise as participants in a joint undertaking.
16.2 The remedies of the Parties under this Agreement are cumulative and shall not exclude any other remedies to which the Party may be lawfully entitled.
16.3 Each Party hereby covenants and agrees that it shall execute and deliver such deeds and other documents as may be required to implement any of the provisions of this Agreement.
16.4 The failure of any Party to insist on strict performance of a covenant hereunder or of any obligation hereunder shall not be a waiver of such Party’s right to demand strict compliance therewith in the future.
16.5 This Agreement may be executed in multiple copies, each of which shall for all purposes constitute one Agreement, binding on the Parties, and each Party hereby covenants and agrees to execute all duplicates or replacement counterparts of this Agreement as may be required.
16.6 In the event any provision, clause, sentence, phrase, or word hereof, or the application thereof in any circumstances, is held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remainder hereof, or of the application of any such provision, sentence, clause, phrase, or word in any other circumstances.
17 Entire Agreement
17.1 This Agreement constitutes the entire agreement between the Parties and supersedes all previous discussions, correspondence, negotiations, arrangements, understandings and agreements between them relating to its subject matter.
17.2 Each Party acknowledges that in entering into this Agreement it does not rely on, and will have no remedies in respect of, any representation or warranty (whether made innocently or negligently) that is not set out in this Agreement.
17.3 Nothing in this clause will limit or exclude any liability for fraud.
17.4 No alteration to or variation of this Agreement will take effect unless and until the same is in writing and signed on behalf of each of the Parties by a duly authorised representative
18 Law and Jurisdiction
18.1 This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) will be governed by and construed in accordance with the laws of Ireland.
18.2 Each Party irrevocably agrees that the courts of Ireland will have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims).
Schedule 1
Part 1 – Transaction Fee
User Type Transaction Fee Rate as percentage of Transaction Value
Meetingsbooker User (a user who accesses Meetingsbooker.com directly) 10% of
Meeting room hire
All food / beverage
All equipment hire
All accommodation if applicable
Part 2 – Booking Policy
- Transactions made through the Meetingsbooker Site
1 Deposit and Balance Payments
1.1 The User pays a deposit of 100% of the Transaction Value (“Deposit Payment”). This Deposit Payment is pre-authorised on the User’s credit card immediately and then charged after 48 hours, depositing the agreed Transaction Fee (Meetingsbooker Commission) element of the payment into Meetingsbooker’s account. The remaining deposit will be transferred to the Venue Provider. Venue provider absorb payment provider transaction fee (Stripe charges) which is non-refundable.
Table 1 – Meetingsbooker Cancellation Terms:
| Booking Lead-time | Cancellation policy | Customer Message |
|---|---|---|
| 1- 7 days | No cancellation | As your meeting is less than a week away, the venue requires full payment which is non-refundable. |
| 8 days | Cancel for free within 1 days | Free cancellation within next 24 hours |
| 9 days | Cancel for free within 2 days | 100% refund in next 2 days – 80% refund if cancelled up to 7 days before meeting |
| 10-14 days | Cancel for free within 3 days | 100% refund in next 3 days – 80% refund if cancelled up to 7 days before meeting |
| 15 – 21 days | Cancel for free within 5 days | 100% refund in next 5 days – 80% refund if cancelled up to 7 days before meeting |
| 22 – 28 days | Cancel for free within 8 days | 100% refund in next 8 days – 80% refund if cancelled up to 7 days before meeting |
| 29 – 35 days | Cancel for free within 12 days | 100% refund in next 12 days – 80% refund if cancelled up to 7 days before meeting |
| 36 – 46 days | Cancel for free within 16 days | 100% refund in next 16 days – 80% refund if cancelled up to 7 days before meeting |
| 47 – 65 days | Cancel for free within 25 days | 100% refund in next 25 days – 80% refund if cancelled up to 7 days before meeting |
| 65 days | Cancel for free within 35 days | 100% refund in next 35 days – 80% refund if cancelled up to 7 days before meeting |
1.2 If not cancelled 7 days prior to the Meeting date, the User automatically forfeits the remaining 80% of the Transaction Value (“Balance Payment”), subject to any city variation (“Balance Payment Date”) prior to the date for which the Meeting Room is booked (“Meeting Date”). This Balance Payment is non-refundable within 7 days of the Meeting Date (this may vary per city), on behalf of the Venue. The money goes directly to the Venue’s bank account. The Venue will absorb the Stripe payment charge. The Balance Payment is non-refundable once charged.
On average, the Rolled Up Payments Cost is between 2.2% and 3.95% +25 Cents depending on the venue partner’s legal trading country and User’s card issuing country.
E.g., For a booking value of £100.00 where the venue partner is located in UK and the User’s card is issued within EU, Rolled Up Payments Cost is 3.2% + 20 Pence
1.3 When the Meeting Date is less than 7 days after the day the booking is being made (“Booking Date”), the User must pay 100% of the Transaction Fee on the Booking Date. The payment is immediately distributed to Meetingsbooker on agreed Transaction Fee Rate and the remainder to the Venue. The Venue will absorb the Stripe payment and bank transfer charges.
2 Cancellations
2.1 If a User cancels a Transaction (Confirmed booking) more than 7 days prior to its Meeting Date, the Balance Payment will be refunded as planned.
2.2 If a User cancels a Transaction (Confirmed booking) within 7 days of the meeting it is not entitled to any refund.
2.3 If a User cancels the Transaction (Confirmed booking) within the number of days outlined in table 1 above, based the Booking Date, the Deposit Payment will be refunded and the Balance Payment will not be charged.
3 Payments not Authorised
3.1 If in respect of any Transaction the additional charges on a credit card is not authorised by the card issuer, (due to the User’s lack of funds, expired card or the like), Meetingsbooker will contact the User and the Venue and arrange for the User to pay the Venue directly by a mutually agreeable method. Either the User or the Venue will be entitled to cancel the Transaction if no agreement can be made.
4 Changes in Transaction Value
4.1 If the Transaction Value increases or decreases between the Booking Date and the Balance Payment Date, the balance payment will be adjusted to reflect the new Transaction Value.
4.2 If the Transaction Value increases and the original deposit is now less than agreed Transaction Fee Rate of the new Transaction Value, Meetingsbooker may at its sole option choose to correct the original deposit amount in line with the increased value.
4.3 If the Transaction Value decreases and the original deposit is now more than agreed Transaction Fee Rate of the new Transaction Value. Meetingsbooker will take the original deposit amount and not make any adjustments.
5 Notification of any changes
5.1 Meetingsbooker.com reserves the right to adjust or change the Booking Policy for transactions made through Meetingsbooker.com. Any changes will be communicated to the Venue Provider via email 10 working days prior to any changes going live.
6 Payment Processing Terms of Service
Payment processing services for venue providers on Meetingsbooker are provided by Stripe and are subject to the Stripe Connected Account Agreement, which includes the Stripe Terms of Service (collectively, the “Stripe Services Agreement”). By agreeing to these terms or continuing to operate as a venue provider on Meetingsbooker, you agree to be bound by the Stripe Services Agreement, as the same may be modified by Stripe from time to time. As a condition of Meetingsbooker enabling payment processing services through Stripe, you agree to provide Meetingsbooker accurate and complete information about you and your business, and you authorize Meetingsbooker to share it and transaction information related to your use of the payment processing services provided by Stripe.
Schedule 2
Agreed Format
The Venue provider will provide the following content:
- Meeting room hire rates
- Full costs for food items
- Full costs for all equipment hire options
- Main meeting sales email address
- High quality imagery
- Register Bank account details on Stripe